One of the important Integration of SAP Application is process oriented exchange of data between the ERP system and the EWM system. Information from Delivery documents between two systems are the foundation to further execute Business Tasks. Once you know the basics of Delivery documents then it’s easy to setup and configure as per business requirements. This blog post explains basic SAP EWM integration settings for delivery documents. I tried to choose an an example by creating a new order type right from ERP sale document type to EWM Document Type. It is not easy to cover everything in one single post but I tried to explain with an example and share basic concepts of SAP EWM delivery document before going to the configuration settings.
The delivery document is normally created in SAP ERP system but it can be originated from SAP EWM system like create a direct outbound delivery order. Changes can happen in both systems. A pick denial or short in SAP EWM can cause changes from SAP EWM to SAP ERP system. If a changed ASN packing data from vendor can cause inbound delivery changes to e copied from SAP ERP system to SAP EWM system. Delivery splits in EWM or if any EWM follow on functions like Goods issue or Good receipt can also result in delivery document data exchange between systems.
In order to communicate data exchange between system, SAP Provide a set of standard settings for the common delivery documents. The basic link exists in a table that had ERP delivery document type to EWM delivery document type.
Also table link for Mapping of ERP delivery item categories to EWM delivery type .
So the key note is In each of the EWM integration tables, the Business System field is present to allow mapping of the document types and item categories based on the specific
system from which these objects are present.
See below SAP ERP sale/Delivery and SAP EWM ODO integration table chart that we will try to set up in the systems
For better understanding, we can go through basic concepts first and settings later as per the below two sections
A) Basic Concepts of SAP EWM delivery document
B) Basic Configuration Settings related to delivery document integration and processing.
A) Basic Concepts of SAP EWM Delivery Document
First we will see simple structure of SAP EWM delivery document as shown below I need to write another blog post on complete Delivery document control
In general a delivery document contains all of the data related business transaction in a business process. Every document provide various actions that will control individual sub subsequent process like post processing frame works ( for more on PPF see other post).
The document contains Header and any number of document items. See below chart of EWM Document header contains of the document category and document type.
EWM document category codes are predefined in the EWM system and cannot be changed.
EWM document Type:
Used for primary business use and you can create your own document type in each process configuration such as goods issue, goods receipt, stock transfer and posting change.
|Doc. Type||Doc. Cat||Cat. Description|
|INB||IDR||Inbound Delivery Notification|
|OUTB||ODR||Outbound Delivery Request|
|OUTB||PDO||Outbound Delivery Order|
|TWPR||POR||Posting Change Request|
Each combination of document type and document category in the table above represents a document in a EWM business process. You can create your own document types. There are delivery relevant customizing settings in the major business process (goods receipt, goods issue and internal warehouse processes) for each delivery document. These settings are used to control the processing of the delivery document in the business process.
EWM Item categories are defined by SAP and cannot be changed
|DLV||Standard Delivery Item|
|VAL||Value Item (used only in outbound delivery processing)|
EWM Item types
You can configure your own item types to represent delivery items that have business characteristics of that are different from the standard.
|Item Type||Item Type Description|
|IDLV||Standard item – Inbound Delivery|
|ODLV||Standard item – Outbound Delivery|
|TWPR||Standard item – Posting Change|
In delivery processing series of service profiles and functions are used to determine how the documents are processed.
Service profiles are two types’ system profiles and customer profiles.
See below service profile and process management and control are in SPRO>cross process setting> Delivery processing
System profiles are defined in EWM system and cannot be changed. Internally system profiles are linked to document categories for header setting and item category for item settings
Customer profiles are always linked to the corresponding system profiles. SAP also created a set of predefined customer profiles for the standard delivery processes. Customer profiles are assigned to delivery document types and item types in their respective process configuration such as goods receipt, goods issue and internal warehouse process.
Example of customer profile assign to system profile with a change of adding a new delivery date for customer PO data purpose
See SAP’s best illustration of SAP EWM delivery document configuration
We cannot cover everything in one place, I think the above SAP EWM delivery documents concepts is enough to move forward to start going the important configuration setting now
B) Basic Configuration Settings related to Delivery Document integration and processing.
To understand simple i made the list of configurations as below
ERP configurations 1) Delivery Type related configurations with Copy Control and 2) Sale Order type related configurations with Schedule Lines
EWM Configurations 1) Delivery Processing and 2) ERP Integration
The best way to understand the configuration is to pick an example of creating new order type and continue all the way until EWM. Finally create sale order and delivery in ERP and see the EWM delivery. We are going to do below configuration settings as per the chart
ERP Configuration settings
1) Delivery Type related configurations with Copy Control and
2) Sale Order type related configurations with Schedule Lines
First Delivery Type related configurations with Copy Control
Define Delivery Types. Copy LF to Create ZOT type ((YES relevant for copy control), Add entries for ECC Integration.
IMG Menu> Logistics Execution > Shipping > Deliveries > Define Delivery Types
Create ZOT delivery type, Say Yes to the Copy Control Question. Once copied, click YES on the message “Is the delivery relevant for Copy Control” New Entry will be created
SPRO>Sales and Distribution >Sales/ Sales Documents >Sales Document Item >Define Item Categories
We have to create the item category at the sales order level for delivery creation (Even with our sale order delivery created from material document also need item category). if this item is relevant for copy control, say NO. You can do this manually later. If you say yes it makes copies of a lot of other configuration entries which can be confusing.
SPRO>Sales and Distribution> Sales> Sales Documents> Schedule Lines> Define Schedule Line Categories
Here we have to link a movement type to a schedule line. If it asks you if this item is relevant for copy control, say NO. You can do this manually later. If you say yes it makes copies of a lot of other configure entries which can be confusing.
SPRO> Sales and Distribution> Sales> Sales Documents> Schedule Lines> Assign Schedule Line Categories
Here you have to assign the schedule line category to the item category.
SPRO>Sales and Distribution> Sales> Sales Documents> Sales Document Header> Define sale document type
You can copy any existing sale order type and create new sale order type ZOT
SPRO> Logistics Execution> Shipping> Copying Control> Specify Copy Control for Deliveries
Here we have to assign the item category to the standard delivery type or if you have a specific delivery type that you are using.
EWM Configuration settings
EWM configurations are basically in two areas 1) Delivery Processing and 2) ERP Integration
1) Delivery Processing
SPRO>Extended Warehouse Management>Goods Issue Process>Outbound Delivery>Manual Settings>Define Document Types for Outbound Delivery Process
You can copy from the standard OUTB document type and create a ODR, PDO and FDO entries, See below Delivery type ZOT
SPRO>Extended Warehouse Management>Goods Issue Process>Outbound Delivery>Manual Settings>Define Item Types for Outbound Delivery Process
You can copy from the standard ODLV item type and create ODR, PDO and FDO entries but we use ODLV only here
SPRO>Extended Warehouse Management>Goods Issue Process>Outbound Delivery>Define Document Type Determination for Outbound Delivery Process
Since this type of delivery only originates from EWM we need entries from ODR to PDO and PDO to FDO for the one entry in here to point the PDO doc type to the FDO doc type ZOT doc type as shown below
SPRO>Extended Warehouse Management>Goods Issue Process>Outbound Delivery>Define Item Type Determination for Outbound Delivery Process
Here we need to map the item type to the delivery type. Since we use are using standard item type so no changes here.
EWM ERP Integration
2) ERP Integration
SPRO>Extended Warehouse Management >Interfaces >ERP Integration >Delivery Processing >Map Document Types from ERP System to EWM
SPRO>Extended Warehouse Management >Interfaces >ERP Integration >Delivery Processing >Map Item Types from ERP System to EWM
SPRO>Extended Warehouse Management >Interfaces >ERP Integration >Delivery Processing >Map Date types from ERP system to EWM
Copy Doc Type OUTB and Item Type ODLV into our ZOT and ODLV combinations for all 4 ERP Date types as shown below
SPRO >Extended Warehouse Management >Interfaces >ERP Integration >Delivery Processing >Control Message Processing Dependent on Recipient
Here we have to define a number range and split profile for the EWM delivery type. Remember the second field says ERP document type, but the EWM document type can be used. (Especially when the same EWM doc type is linked to multiple ECC doc types)
If you had Routing guide configured for Delivery types then you need to extend so that Route will be determine while EWM ODO created.
SPRO> SCM Basis > Routing Guide> Define Request types for Routing guide
With the all above configuration, we should be good to start creating a sale order and ERP delivery and Finally EWM ODO has been created with new delivery type and item type.
see below all delivery documents in ERP and EWM systems.
Please find below SAP help website references for SAP EWM delivery document process related